If you still have access to a former employee’s Google Drive and need to save important files, follow these steps:

1. Access the Former Employee’s Google Drive

• Log into your Google account.

• Open Google Drive (https://drive.google.com).

• If the former employee’s files were shared with you, navigate to "Shared with me" on the left-hand menu.

• If you were given direct access to their Drive, use the search bar to locate specific files.

2. Make a Copy of Important Files

• Right-click on the file or folder you need to save.

• Select "Make a copy" (This creates a duplicate that is owned by your account.)

• Move the copied file to your personal or departmental Google Drive by dragging it into the desired folder.

3. Download Files to Your Local Computer (Optional)

• Right-click the file or folder.

• Select "Download" (Files will be downloaded in their original format or as a compressed ZIP folder if multiple files are selected.)

• Save the files in a secure location such as a network drive or another cloud storage service if required.

4. Transfer Ownership (If Applicable)

• If the former employee’s account is still active within the organization, an admin may be able to transfer file ownership to another employee.

• Contact IT support for assistance with ownership transfers.

5. Verify File Access & Storage

• Ensure that critical files are accessible to the necessary team members.

• Remove unneeded files to avoid clutter.